This Month's Minutes ATF -- December 2011 Report
PAGE 2011-53
MINUTES OF THE SPECIAL MEETING OF THE ALLAMUCHY TOWNSHIP COUNCIL HELD DECEMBER 14, 2011 AT 6:00 P.M.
1. The meeting was called to order at 6:00 P.M. by Councilwoman Schultheis.
2. Councilwoman Schultheis advised that this meeting was held in accordance with the Open
Public Meetings Act as prescribed by State Statute which was followed by the Pledge of
Allegiance. 3. Present: Councilman Ochwat, Councilwoman Schultheis, Councilman Sloane and
Councilman Young. 4. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to accept the
resignation of Mayor James H. Cote effective December 14, 2011. Roll call vote: AYES -
Councilpersons Sloane, Ochwat, Young and Schultheis.
5. Councilwoman Schultheis advised that a report was received from the Allamuchy Township
Republican Committee. The report included three names for the position of Mayor. The
three names are as follows: Councilman Douglas Ochwat, Special Municipal Services
District Secretary Nora Ochwat and Councilwoman Betty Schultheis. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to accept the report
Allamuchy Republican Committee as submitted. Roll call vote: AYES - Councilpersons
Sloane, Ochwat, Young and Schultheis. Attorney Wacks stated that the Allamuchy Township Republican County Committee has 15
days to meet and make a recommendation to the governing body to fill the vacancy. The
Township Council has to act on these names within 30 days from the date of the vacancy.
Motion by Councilman Young, seconded by Councilman Ochwat, carried to nominate
Councilwoman Schultheis to fill the unexpired term of Mayor Cote which expires
12/31/2012. Roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and
Schultheis. 6. Attorney Wacks advised that the Township Council has two agendas for this evening.
The first agenda is an action agenda and the other agenda is for the workshop meeting.
He suggested that this meeting remain open for any items that require action and the
Township Council could proceed with the workshop agenda. 7. At this time, Municipal Clerk Anne Marie Tracy issued the Oath of Office to
Mayor Schultheis. 8. At this time, the Township Council proceeded with the workshop meeting agenda as
scheduled. Items requiring action from the workshop meeting agenda are included
in these minutes.
PAGE 2011-54
9. Cindy Coppola, Planner, was present to discuss COAH and third round certification
requirements. Ms. Coppola advised that the municipality needs to update the spending
plan and the amended spending plan needs to be submitted to the Department of
Community Affairs. 10. Attorney Wacks also requested permission from the Township Council to authorize
the Chief Financial Officer to prepare a financial analysis of the cost of administering the
COAH units. These costs are passed on to the taxpayers. He also suggested that a
cost analysis be done on the fair market rental rate units. This analysis will be useful
with the pending litigation. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to authorize
the Chief Financial Officer to do a cost analysis on the COAH units as suggested
by Attorney Wacks. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and
Mayor Schultheis. Motion by Councilman Ochwat, seconded by Councilman Sloane, carried to authorize
Planner Cindy Coppola to prepare an amended spending plan in accordance with Round 3
certification requirements and to submit the amended plan to the Department of Community
Affairs for approval. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and
Mayor Schultheis. 11. Attorney Wacks advised that an issue came up with regard to the inspection and repair of
the fireplaces for the 22 COAH units owned by the municipality. The cost for this work is
$69.00 per unit. Motion by Councilman Sloane, seconded by Councilman Young, carried to authorize
the inspection and repair of the fireplace units at $69.00 each. Roll call vote: AYES
Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 12. Pam Phales, USA Track and Field, was present to discuss the 2012 Shades of Death Half
Marathon. Ms. Phales requested permission from the Township Council to
hold the marathon either on October 13, 2012 or October 14, 2012.
Mayor Schultheis stated that she did not have a problem with the request. The Harvest
Festival would be separate from this request and could be discussed at a later date. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to approve the
Shades of Death Half-Marathon Run to be held 10/13/12 or 10/14/12 as requested by Ms.
Phales. Councilman Young stated that a final accounting should be done before approvals are
given for any future events. Roll call vote: AYES - Councilpersons Sloane, Ochwat, and Mayor Schultheis;
ABSTAIN Councilman Young.
13. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to set January 3,
2012 as the reorganization date for the Township Council. PAGE 2011-55 Councilman Ochwat suggested that it be determined ahead of time as to which committee
appointments will be made, the meeting dates and time, etc. instead of waiting to do this at
the reorganization meeting. Councilman Sloane suggested that the workshop meetings begin at 6:00 P.M. and the
regular meetings begin at 7:00 P.M. The Township Council concurred with Councilman Sloanes suggestion. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 14. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to adjourn the
action meeting at 8:45 P.M. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. Respectfully Submitted,
Anne Marie Tracy, Municipal Clerk
Betty L. Schultheis, Mayor
PAGE 2011-56 MINUTES OF THE REGULAR MEETING OF THE ALLAMUCHY TOWNSHIP COUNCIL HELD DECEMBER 20, 2011 AT 7:00 P.M. 1. The meeting was called to order at 7:00 P.M. by Mayor Schultheis. 2. Mayor Schultheis advised that this meeting was held in accordance with the Open
Public Meetings Act as prescribed by State Statute which was followed by the Pledge
of Allegiance. 3. Present: Mayor Schultheis, Councilman Ochwat, Councilman Sloane and
Councilman Young. 4. APPROVAL OF MINUTES: a. Regular Meeting November 15, 2011 as submitted. Motion by Councilman Ochwat, seconded by Councilman Sloane, and approved
on roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor
Schultheis. 5. Mayor Schultheis advise that Special Municipal Services District candidates will be
interviewed and an appointment to the Commission will be made at the January 3, 2012
Reorganization Meeting. 6. Mayor Schultheis advised that Gail Carpenter, a Township Employee, is terminally ill and
suggested that a proclamation be adopted at this meeting to honor and recognize Gail for
her services to Allamuchy Township (ATTACHMENT 1). Motion by Councilman Ochwat, seconded by Councilman Young, to proclaim
December 21, 2011 as Gail Carpenter Day in Allamuchy Township as proclaimed by Mayor
Schultheis. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor
Schultheis. 7. Mayor Schultheis stated that she would like to have a liaison appointed to work with the
Emergency Management Coordinator. This liaison would assist in the preparation of the fire
house for emergency situations such as purchasing cots, water, etc. 8. ENGINEERS REPORT/ACTION LIST: a. Water Main Replacement Project Phase 2 and Wastewater Treatment Plant
Modifications Approve Partial Payment 7 to P.M. Construction in the amount of
$67,522.20. Motion by Councilman Sloane, seconded by Councilman Young, and approved on roll
call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 9. ATTORNEYS REPORT: a. Attorney Wacks stated that he informed Nicki Cumisky of Remax to proceed with the
inspection and repair of the fireplaces for the twenty-two Village of Old Farm units
owned by the municipality. The cost is $69.00 per unit.
PAGE 2011-57
Attorney Wacks also stated that he informed Ms. Cumisky that 13 units need to remain
as COAH units. This issue will be discussed further at the January, 2012 workshop
meeting.
10. PUBLIC SESSION: There were no comments from the public and the public session was closed. 11. RESOLUTIONS:
a. Approval of Resolution Granting the Approval of the Purchase of the Development
Easement on the Drake Farm Block 201 Lot 11 - in Allamuchy Township.
b. BE IT RESOLVED, by the Township Council of the Township of Allamuchy, County
of Warren, State of New Jersey, that the following tax refunds and cancellations are
hereby approved: (ATTACHMENT 2).
c. BE IT RESOLVED, by the Township Council of the Township of Allamuchy, County
of Warren, State of New Jersey, that the bid for sludge hauling and disposal is hereby
awarded to Spectraserv, Kearny, N.J. at a price of .073 cents per gallon.
d. Public Alliance Insurance Coverage Fund Approval of a three year renewal
agreement (ATTACHMENT 3).
Motion by Councilman Sloane, seconded by Councilman Ochwat, and approved on
roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 12. OTHER/NEW BUSINESS:
a. Set Reorganization Meeting Date January 3, 2012 6:00 P.M.
b. Firehouse Hall Rental Proposal Liaisons to the Fire Department will meet with
the Firemen to discuss the proposal submitted. Motion by Councilman Sloane, seconded by Councilman Young, and approved on roll
call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 13. James Kozimor, Chief Financial Officer, was present and discussed the refinancing of
outstanding bonds with the Township Council. Mr. Kozimor stated that refinancing of
bonds are allowed only once. There would be a net savings to the Township of approximately
$80,000.00 after fees which is approximately $60,000.00. This refinancing is all market
driven and there is really no down side by refinancing the bonds. Mr. Kozimor stated that an ordinance is required to refinance the bonds and a visit to the local
finance board is required. The bond counsel and underwriters recommend the Township
refinance. An ordinance will be prepared for the January meeting. 14. APPROVAL OF BILLS AND ADD-ON LIST (ATTACHMENT 4). Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to approve the bill
list and add-on list as presented. Roll call vote: AYES Councilpersons Sloane, Ochwat,
Young and Mayor Schultheis. PAGE 2011-58 15. EXECUTIVE SESSION (ATTACHMENT 5). Motion by Sloane, seconded by Ochwat, carried to go into executive session at 8:30 P.M.
Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 16. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to go out of
executive session at 8:45 P.M. Roll call vote: AYES Councilpersons Sloane, Ochwat,
Young and Mayor Schultheis.
17. ADJOURNMENT 8:50 P.M. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to adjourn at
8:50 P.M. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor
Schultheis.
Respectfully Submitted,
Anne Marie Tracy, Municipal Clerk
Betty L. Schultheis, Mayor
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