This Month's Minutes ATFD January Report PAGE 2012-01 MINUTES OF THE REORGANIZATION MEETING OF THE ALLAMUCHY TOWNSHIP COUNCIL HELD JANUARY 3, 2012 AT 6:00 P.M. 1. The meeting was called to order at 6:00 P.M. by Mayor Schultheis. 2. Mayor Schultheis advised that this meeting was held in accordance with the Open Public Meetings Act as prescribed by State Statute which was followed by the Pledge of Allegiance. 3. Present: Mayor Schultheis, Councilman Ochwat, Councilman Sloane and Councilman Young. 4. At this time, the Municipal Clerk read the Certificates of Election into the record and Mayor Schultheis administered the Oath of Office to Councilman Sloane and Councilman Young. 5. Opening Remarks by Mayor Schultheis (ATTACHMNT 1). 6. Mayor Schultheis nominated Councilman Ochwat as Council President and Acting Mayor. Councilman Sloane seconded the nomination. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 7. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to concur with Mayor Schultheiss appointments to the following standing Committees: a. Budget/Finance Committee - Mayor Schultheis/Councilman Young b. Building/Grounds Committee - Councilman Sloane/Councilman Young c. Ordinance Committee Mayor Schultheis/Councilman Ochwat d. Personnel Committee - Mayor Schultheis/Councilman Ochwat e. Public Contracts/Grants Committee - Councilman Young/New Councilperson f. Recreation Liaisons - Councilman Ochwat/New Councilperson g. School Board Liaisons - Councilman Ochwat/New Councilperson h. Public Safety - Councilman Sloane/Councilman Young i . Roads Committee - Councilman Ochwat/Councilman Young j . Utilities Committee - Mayor Schultheis/Councilman Sloane k. Pequest River Advisory Representative Councilman Sloane l. Fire Department Liaisons Councilman Ochwat/New Councilperson m. Special Municipal Services District Commissioner Councilman Ochwat n. PVPOA Liaison Councilman Young o. Health Department Liaison Councilman Sloane p. Warren-Morris Council of Governments Representative Mayor Schultheis q. Webmaster Councilman Young Roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. PAGE 2012-02 8. RESOLUTIONS: a. Designate the official depositories (ATTACHMENT 1). b. Designate the official newspapers (ATTACHMENT 2). c. Set interest rate for delinquent taxes (ATTACHMENT 3). d. Set interest rate for delinquent taxes (ATTACHMENT 4). e. Bad check assessment fee (ATTACHMENT 5). f. Designate Official Meetings Dates (ATTACHMENT 6 & 7). g. Professional Services (ATTACHMENT 8). h. Duplicate Tax Bill Charge (ATTACHMENT 9). i. Indemnification of Municipal Employees (ATTACHMENT 10). j. Designate Tax Collector as Tax and Assessment Search Officer (ATTACHMENT 11). k. Designation of Public Agency Compliance Officer (ATTACHMENT 12). l. Adopt temporary budget for 2012 (ATTACHMENT 13). m. Set legal holidays for 2012 (ATTACHMENT 14). n. Set water/sewer charges (ATTACHMENT 15). o. Tax Assessor and tax appeals (ATTACMENT 16 AND 17). p. Set interest rate on water/sewer delinquent accounts (ATTACHMENT 18). q. Signature authorization (ATTACHMENT 19). r. Tax sale authorization (ATTACHMENT 20). s. 2012 General Appointments (ATTACHMENT 21). Motion by Councilman Young, seconded by Councilman Sloane, carried to pass the following resolutions as presented. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 9. APPOINTMENTS TO THE LAND USE BOARD: Councilman Sloane questioned the appointments to the Land Use Board and the removal of Suzanne Chamberlin. Attorney Wacks clarified that technically her term is up and she is not being reappointed. Motion by Councilman Ochwat, seconded by Mayor Schultheis, carried to appoint the following individuals to the Land Use Board: a. Class I Mayor Schultheis Term Expiring 12/31/2012 b. Class IV Scott Churchill - Term Expiring 12/31/2015 c. Class III Michael Sloane Term Expiring 12/31/2012 d. Alternate I Jeffrey McDonnell Term Expiring 12/31/2013 e. Alternate II Adam Baker Term Expiring 12/31/2013 f. Alternate III Peter Bolton Term Expiring 12/31/2013 Roll call vote: AYES Councilman Ochwat and Mayor Schultheis; NAYES Councilman Sloane and Councilman Young. PAGE 2012-03 Attorney Wacks stated that since there was a tie vote, the Mayor gets to vote twice to break the tie under Roberts Rules of Orders. Mayor Schultheis voted yes to the appointments to the Land Use Board appointments. Councilman Young advised that he had an issue with two appointments to the Land Use Board. One appointment he does not know. Under Roberts Rules of Orders, review or revise of the procedures could be conducted to obtain a majority vote. Mayor Schultheis advised that Mr. Churchill was on the Planning Board for Hackettstown for 8 years and a Warren County Community College Board of Trustee. Mayor Schultheis stated that Mr. Churchill expressed an interest to serve on the Land Use Board. 10. Appointment to the Special Municipal Services District Commission: Mayor Schultheis advised that she along with Councilman Ochwat had interviewed three candidates to serve on the Special Municipal Services District Commission. The candidate chosen to serve on the SMSD is Reiner Putz. Motion by Councilman Young, seconded by Councilman Sloane, and approved on on roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 11. PUBLIC SESSION: There were no comments from the public and the public session was closed. 12. ADJOURNMENT 6:20 P.M. There being no further business, motion by Councilman Sloane, seconded by Councilman Ochwat, carried to adjourn at 6:20 P.M. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. Respectfully Submitted, Anne Marie Tracy, Municipal Clerk Betty L. Schultheis, Mayor PAGE 2012-04 MINUTES OF THE SPECIAL MEETING OF THE ALLAMUCHY TOWNSHIP COUNCIL HELD JANUARY 11, 2012 AT 6:00 P.M. 1. The meeting was called to order at 6:00 P.M. by Mayor Schultheis. 2. Mayor Schultheis advised that this meeting was held in accordance with the Open Public Meetings Act as prescribed by State Statute. 3. Attorney Wacks advised that since the workshop meeting was advertised for action, the Township Council needs to take action on a few items that were questionable at the Reorganization Meeting. He suggested that this meeting remain open for any items that require action and the Township Council could proceed with the workshop agenda after the action items are addressed. 4. Attorney Wacks stated that the first action item is the appointment of Council President. The appointment of Council President is made by the Township Council and the Mayor is considered part of the Council. Attorney Wacks advised that the Mayor appoints the Deputy Mayor which serves in the Mayors capacity if the Mayor is absent or incapacitated. Attorney Wacks recommended someone be nominated as Council President or wait for the appointment of the 5th Councilperson to make this nomination. Motion by Councilman Young, seconded by Councilman Sloane, carried to nominate Councilman Ochwat as Council President. The appointment was made by acclamation and a roll call is not required. Mayor Schultheis appointed Councilman Ochwat as Deputy Mayor. 5. Resolutions: a. Professional Services Resolution (creating the professional services positions) (ATTACHMENT 1). Motion by Councilman Ochwat, seconded by Councilman Sloane, and approved on roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. b. Professional Services Resolution Appointment of Professionals to the created positions (ATTACHMENT 2). Motion by Councilman Young, seconded by Councilman Sloane, and approved on roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. PAGE 2012-05 6. APPOINTMENTS TO THE LAND USE BOARD: Mayor Schultheis made the following appointments to the Land Use Board: a. Scott Churchill Class IV b. Jeffrey McDonnell Alternate 1 c. Adam Baker Alternate 2 d. Peter Bolton Alternate 3 Motion by Councilman Ochwat, seconded by Councilman Young, carried to appoint Councilman Sloane as Class III member to serve on the Land Use Board. The appointment was made by acclamation and no roll call is required. 7. At this time, the Township Council recessed to interview candidates for the position of Township Council. Attorney Wacks advised that since this is a political caucus the Sunshine Law does not apply. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to recess to interview candidates for Township Council. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. Motion by Mayor Schultheis, seconded by Councilman Sloane, carried to reconvene the Township Council Meeting. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. Motion by Mayor Schultheis, seconded by Councilman Sloane, carried to appoint Diane Cook to the Township Council to fill the unexpired term of then Councilwoman Schultheiss term. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. At this time, Mayor Schultheis administered the Oath of Office to Diane Cook. 8. There being no further items requiring action, motion by Councilman Sloane, seconded by Councilman Ochwat, carried to adjourn at 9:15 P.M. Roll call vote: AYES Councilpersons Sloane, Ochwat, Young, Cook and Mayor Schultheis. Respectfully Submitted, Anne Marie Tracy, Municipal Clerk Betty L. Schultheis, Mayor PAGE 2012-06 MINUTES OF THE REGULAR MEETING OF THE ALLAMUCHY TOWNSHIP COUNCIL HELD JANUARY 17, 2012 AT 7:00 P.M. 1. The meeting was called to order at 7:00 P.M. by Mayor Schultheis. 2. Mayor Schultheis advised that this meeting was held in accordance with the Open Public Meetings Act as prescribed by State Statute which was followed by the Pledge of Allegiance. 3. The Municipal Clerk advised that she had received an email from Diane Cook stating that before she could fulfill the position of Councilwoman she needs to obtain a clearance certificate from her place of employment. 4. Present: Mayor Schultheis, Councilman Sloane, Councilman Ochwat and Councilman Young; Absent Councilwoman Cook. 5. APPROVAL OF MINUTES: a. Special Meeting December 14, 2011 as submitted. b. Regular Meeting December 20, 2011 as submitted. Motion by Councilman Young, seconded by Councilman Sloane, and approved on roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis. 6. APPROVAL OF ENGINEERS REPORT/ACTION LIST: a. 2011 Water Main Replacement Project - Authorize Partial Payment No. 8 to P.M. Construction in the amount of $56,154.00. Motion by Councilman Sloane, seconded by Councilman Young, and approved on roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. b. Dallarda Drive Detention Basin - Review preliminary recommendations on improvements with the Township Engineer and authorize the Municipal Engineer to obtain a price for an aluminum plate with a 3 opening. Motion by Councilman Young, seconded by Councilman Sloane, and approved on roll call vote: AYES Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. 7. ATTORNEYS REPORT: a. Attorney Wacks advised that he had spoken with the Township Planner and there are a few resolutions which need to be adopted by the Township Council. These resolutions deal with the submission of the spending plan to the Department of Community Affairs for approval and the housing trust fund. This will allow the Township to retain the housing trust fund monies. PAGE 2012-07 b. Attorney Wacks advised that he has been working with Steve Haydu on the garbage/ recycling bid specifications. The legal issues have been resolved after discussing these matters with the recycling coordinator. At this time, Mr. Haydu reviewed the bid specifications with the Township Council. Councilman Young questioned how new construction would be addressed in the bid package. Mr. Haydu stated that the data used would be the figures as of January, 2012. Councilman Young questioned if the data would be referred to by the number of pickups or tonnage. Mr. Haydu advised that there is a clause in the contract referred to as "additional services." This clause would cover additional dwellings including townhouses. . Attorney Wacks questioned if there was a penalty clause in the contract for failure to collect the garbage. There should be something to force the contractors to pick up the garbage excluding inclement weather. Mr. Haydu stated that the contractor must provide a central phone number for the general public regarding pickup and a private number must be provided to the municipal clerk for direct contact. The residents would call the contractor directly if their garbage or recycling is not picked up. The Township Council was satisfied with the chain of contact. Attorney Wacks stated that he is going to try to do something with the contract regarding a penalty clause for failing to pick up garage/recycling. 8. At this time, Mayor Schultheis administered the Oath of Office to the Officers of the Allamuchy Township Volunteer Fire Department. The Officers are as follows: Albert Vita II, Assistant Chief, Jason Conklin, Captain, Rick Lomonaco, Lieutenant, And Dave Hansen,. 2nd Lieutenant. 9. Councilman Young stated for the record that the Fire Department Response Report for December, 2011 was received from the Fire Department in a timely manner and will be posted on the website. 10. ORDINANCES - FIRST READING: a. #2012-01 - BOND ORDINANCE AUTHORIZING THE APPROPRIATION OF A SUM NOT TO EXCEED $3,115,000 AND AUTHORIZING THE ISSUANCE OF REFUNDING BONDS AND/OR NOTES OF THE TOWNSHIP OF ALLAMUCHY, IN THE PRINCIPAL AMOUNT NOT TO EXCEED $3,115,000, TO REFUND, IN FULL OR IN PART, THE PAGE 2012-08 OUTSTANDING BALANCE OF GENERAL IMPROVEMENT BONDS, SERIES 2004A OF THE TOWNSHIP TO REDEEM IN FULL OR IN PART SUCH OUTSTANDING BALANCE AND TO FINANCE THE COSTS OF ISSUANCE OF SUCH REFUNDING BONDS ON BEHALF OF THE TOWNSHIP AND TO PROVIDE FOR THE ISSUANCE OF SUCH REFUNDING BONDS Mr. Kozimor stated that in order to do a refunding bond ordinance there has to be an overall savings to the Township. The Municipality has to show a 3 percent savings on the overall debt service payment. The Ordinance and the application needs to be sent to the Local Finance Board. There are a few bonds included in this ordinance such as the open space bond. Mayor Schultheis requested that a bond schedule be prepared to show where the The municipality stands with the bonds, the payoff amount remaining and what the bonds Were for. This should be done for budget preparation purposes. Mr. Kozimor advised that he would prepare this information. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to introduce Ordinance # 2012-01 on first reading and authorize an application to the Local Finance Board as required. Roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. 11. RESOLUTIONS: a. Authorize Planner to file a Spending Plan for the remaining COAH Trust monies (Plan to be filed with the Department of Community Affairs for approval) and to approve the escrow agreement with First Hope Bank (ATTACHMENT 1 AND 2). b. Approval of Professional Services Agreement Community Grants and Planning Administration of COAH Units (ATTACHMENT 3). c. "BE IT RESOLVED, by the Township Council of the Township of Allamuchy, County of Warren, State of New Jersey to approve a Veteran Refund in the amount of $250.00 for Block 709 Lot 5." d. Intent to Bond Housing Trust Fund Monies (ATTACHMENT 4). Motion by Councilman Sloane, seconded by Councilman Young, and approved on roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. 12. OTHER/NEW BUSINESS: a. Approval of Raffle Application - Allamuchy P.T.O. - Event to be held 04/28/2012 - 50/50 and a Tricky Tray. b. Approval of Raffle Application - Allamuchy Volunteer Fire Department - Event to be held April 26, 2012 - 50/50 and a Tricky Tray. Motion by Councilman Sloane, seconded by Councilman Ochwat, and approved on roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. PAGE 2012-09 c. Approval to join the Somerset County Cooperative Purchasing System Motion by Councilman Ochwat, seconded by Councilman Sloane, and approved on roll call Vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT- Councilwoman Cook. 13. APPROVAL OF BILLS AND ADD-ON LIST (ATTACHMENT 5). Motion by Councilman Sloane, seconded by Councilman Young, and approved on roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. 14. ADJOURNMENT - 8:30 P.M. Motion by Councilman Sloane, seconded by Councilman Ochwat, carried to adjourn at 8:30 P.M. Roll call vote: AYES - Councilpersons Sloane, Ochwat, Young and Mayor Schultheis; ABSENT - Councilwoman Cook. Respectfully Submitted, Anne Marie Tracy, Municipal Clerk Betty L. Schultheis, Mayor |
